Job Description

Function:

Under the supervision of the Pastor, the Office Administrator supports the work and ministry of the church by managing communications, coordinating volunteers and events, maintaining financial and organizational systems, and overseeing daily operations. This role serves as a central point of contact for church members, community partners, and visitors, ensuring that the mission and values of Church in the Cove are represented with care, hospitality, and professionalism.

Principal Responsibilities:

• Manage all church communications, including phone, mail, email, website, and social media.
• Maintain the church calendar and coordinate scheduling for programs, meetings, and facility rentals.
• Prepare the weekly bulletin, announcements, and song lyrics; create and send the weekly church email.
• Maintain church membership database and track records for giving, attendance, and congregational care.
• Manage financial responsibilities, including:
• Paying all bills in a timely manner
• Recording weekly giving and donations
• Maintaining accurate financial records and reports
• Working with the Treasurer to support budgeting and ensure financial accountability
• Provide administrative support for members facing personal challenges, ensuring appropriate communication and follow-up.
• Collaborate with church leaders, volunteers, and community partners to support congregational and community needs.
• Coordinate weekly volunteers (Ushers, Worship Leaders, Counters) and provide organizational support for special events (Holiday Fair, seasonal services).
• Prepare and organize materials for annual reports and other church-wide communications.
• Support office operations, including ordering supplies, scheduling equipment maintenance, and maintaining records.
• Other responsibilities as assigned to support the ministry of the church.

Requirements:

• Ability to represent Church in the Cove and Christian values with warmth, hospitality, and integrity.
• Strong organizational, planning, and prioritization skills, with the ability to manage multiple projects at once.
• Excellent spoken and written communication skills; ability to handle sensitive information with confidentiality and care.
• Proficiency in financial record-keeping, bill paying, and basic bookkeeping tasks.
• Competence with MS Word and Excel; confidence in learning additional software (Servant Keeper, MailChimp, Google Workspace, Squarespace, and Facebook).
• Demonstrated ability to coordinate volunteers and collaborate with diverse groups of people.
• Experience using digital tools for scheduling, communication, and record-keeping.
• Keen eye for design and detail in preparing communications and promotional materials.
• Ability to take initiative, work independently, and support others with compassion.

Terms:

• An average of 12–15 hours per week, spread over 3–4 days.
• Compensation: $19.00/hour.

To Apply:

Send resume and cover letter to:

Pastor Greg Carmer

Church in the Cove

167 Hale St., Beverly, MA 01915

or email: office@churchinthecove.net

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