Job Description

We are seeking a detail-oriented and proactive Office Administrator with 1-3 years experience to ensure smooth day-to-day operations across administrative, procurement, and employee support functions in Portland, Oregon and its 5 days onsite role. This role will involve coordinating purchase requests, supporting contract execution, managing office mail and maintenance, generating ERP reports, and assisting with employee services and company events.

Key Responsibilities

• Procurement & Contracts
• Assist with processing purchase requests and follow-up with vendors.
• Support contract execution by coordinating documentation, approvals, and record-keeping.
• Office Operations
• Handle incoming and outgoing mail and courier services.
• Coordinate office maintenance, repairs, and vendor services to ensure a safe and efficient workplace.
• Manage office supplies inventory and reordering.
• ERP & Reporting
• Generate and update reports through the ERP system as required.
• Ensure accuracy of data entry and maintain relevant administrative records.
• Employee Support
• Provide administrative support to employees including travel coordination, expense submissions, and general inquiries.
• Assist new employees with onboarding logistics.
• Event & Engagement Support
• Assist in planning and executing internal events, meetings, and employee engagement activities.
• Coordinate logistics such as catering, venue, and communication.

Qualifications

• Bachelor’s degree or equivalent experience in Business Administration, Office Management, or related field.
• Prior experience in an administrative or office coordination role preferred.
• Familiarity with ERP systems and reporting tools is a plus.
• Strong organizational and multitasking skills.
• Excellent communication skills, both verbal and written.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to work independently with a high level of attention to detail.

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