Job Description

Position Overview

Ultimate Staffing Services is actively seeking a dedicated and organized Administrative Assistant to join their client's team in Minnesota. The Administrative Assistant will play a crucial role in supporting various departments and ensuring smooth operations in the office.

Responsibilities

• Process certification applications, including data entry.
• Assist with registrations.
• Provide support for Help Desk inquiries (e.g., login resets).
• Screen calls, direct them, and respond to inquiries and emails professionally.
• Offer first-line support for eye care professionals.
• Deliver exceptional customer service
• Prepare mass mailings and follow up on inquiries.
• Maintain electronic and hard copy filing systems.
• Provide administrative support to multiple departments.
• Assist in the mailroom as needed.
• Perform other duties as assigned.

Qualifications

• Proficient with Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook).
• Tech-savvy with the ability to learn new systems.
• Minimum of two years of administrative experience required.
• Detail-oriented with strong organizational skills.
• Strong written and verbal communication skills.
• Excellent time management and multi-tasking abilities.
• High School Diploma required; post-secondary education preferred.

Required Work Hours

Monday - Friday, 8:00 AM - 4:30 PM

Benefits

• Competitive pay ranging from $20 to $23 per hour
• In-office work environment
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Hourly pay, Work at office, Local area, Immediate start, Monday to Friday,

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